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The Architectural Review Committee (ARC) is responsible for the aesthetic and architectural exterior appearance of all non-club-owned properties at Heritage Palms, including any lot, living unit (home), and neighborhood common areas.  Therefore, any work to be done on the exterior of an HP member’s home requires the homeowner to submit an application to ARC for review and approval prior to the commencement of the project.  Projects needing ARC approval include, but are not limited to: painting the exterior of your home, including driveway and lanai; replacing or installing new windows, front door, screen door, roof, gutters, soffits and fascia, hurricane protection (shutters, screens or panels), lanai enclosures, pool or lanai cages, lanai pavers, driveway and/or walkway pavers, home generator; and major landscaping changes.

A separate application must be submitted to ARC for each project.  To appear on the meeting agenda, please submit complete application packet(s) to Jill Eaton in the administration office no later than NOON the Friday before the scheduled ARC meeting date.  

ARC typically meets in the Activity Center Conference Room at 4:00pm on the last Thursday of the month, except in November and December due to the holidays.
 

Projects Requiring ARC Approval
Homeowner: 
  • Exterior doors: New or replacement doors, including sliding glass and screen doors. (Additional form required.)
  • Exterior electrical or plumbing work: Including outdoor lighting.
  • Exterior painting and resurfacing: Front walk, lanai, pool area. (Additional form required.)
  • Garage doors: Replacement or modifications, including small colonial-panel designs.
  • Hurricane protection: Shutters, screens, and panels. (Additional form required.)
  • Lanai: Enclosures & Sprinkler head
  • Pool and enclosure projects: Pool installation or renovation, pool/lanai cages, and front porch enclosures.
  • Windows: New or replacement windows. (Additional form required.)

Association: 
  • Exterior painting and resurfacing: Building, trim, gutters, soffits, and fascia.
  • Exterior lighting.
  • Major landscaping changes.
  • Mailbox: Replacement
  • Roofing and gutters: Roof replacement or modifications and gutter work. (Additional form required.)
  • Trees: Removal or replacement.
General Information Required on all Applications
  • A separate application must be submitted for each project.
  • All Applications must be signed and dated by the Applicant/Owner.
  • All projects must include current copies of the contractor’s local or state licenses and certificates of the contractor’s insurance for liability and workman’s compensation clearly showing the date(s) of such validity through the completion of the project.
  • All projects must include current copies of the contractor’s local or state licenses and certificates of the contractor’s insurance for liability and workman’s compensation clearly showing the dates(s) of such validity through the completion of the project.
  • All projects must include:  A minimum of two 4” x 6” photographs of existing conditions to better describe the project(s) for the ARC’s review.  Additional photographs are acceptable as necessary to better explain the intent of your project(s).  
  • All Applications must have neighborhood Association President’s signature for the ARC Committee review the application at its regular meetings.
  • Notification by Applicant to Neighbor(s) of Pending Project Form: In accordance with Section 6.3 (A) of the By Laws, notification is necessary to advise neighbor(s) of the pending project.  The notification can be accomplished by presenting the notification by applicant to neighbor(s) form to the neighbor(s) for their signature, sending a certified letter to the neighbor(s) with a Return Receipt Requested as proof, or receiving an email or other letter from the neighbor that they have been notified.  An adjacent neighbor means on either side of Villas and Single Family units and also above and below for Verandas and Terraces.  The Form also advises Neighbor(s) how they can present concerns to the project.
Enforcement of Guideline Violations
Architectural Review Compliance Violations (Sections 6 and 10 of the Declarations and Covenants) are a serious matter and will be addressed using the following rules of enforcement.  These penalties range from suspension of gate passes during season, while the violator is here, suspension of Golf and Tennis play and Fines.

Types of violations
  • Work is performed without an ARC application and approval.
  • Work is completed by an owner that is outside the ARC Guidelines without a completed ARC application and approval.
  • Work not performed as stated on the application
  • Work not performed within the time frame and schedule stated.
  • Failure to submit project changes to an approved application.  Submission to the ARC must be done before changes are made.
  • Failure to follow the Guidelines related to tree removal and replacement.
  • Improper deployment of Hurricane Shutters.
  • Failure to follow required Hurricane Shutter deployment periods, specifically, when they can be installed and when they must be taken down.
The owner will be notified of the violation by letter.  Following 14 days, non-compliance will result in gate privileges being removed, while the owner is here.  Further noncompliance will result in penalties which will include Loss of Golf and Tennis privileges and fines of $100 per day up to $5000 until the application is approved.

In the event that the violator is an HOA or Neighborhood Association, the penalty will be a fine.

Privileges will be re-established following an application submission and approval.  Privileges may be removed a second time if the ARC does not approve the application at the next regular meeting.  

Rectification of a violation will be:
  • Submission of a completed/amended ARC application no later than 14 days from the date of the notice.
  • The owner may be required to restore the property to the condition existing prior to the violation.

Appeal Process.  See Section 10 of the declaration for more info. A unit owner is allowed the opportunity to appeal a violation within 14 days and request a hearing before a judicial committee appointed by the Board of Directors.

Exterior Doors & Windows

Exterior Painting & Resurfacing

 

Hurricane Protection

Roofing & Gutters